Latest update: 5 december 2025

Certainly. Since your company, **OTmatic BV**, is based in Belgium, your Privacy Policy must be compliant with the **General Data Protection Regulation (GDPR)**.Below is a standard GDPR-compliant Privacy Policy template tailored with your details.*****Legal Disclaimer:** I am an AI assistant, not a lawyer. While this document is based on standard GDPR requirements, data privacy laws are complex. **You must review this document to ensure it accurately reflects exactly what data you collect and how you handle it.*****### OTmatic Privacy Policy**Effective Date:** December 05, 2025**1. Introduction**
Welcome to OTmatic BV ("we," "our," or "us"). We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website (**www.otmatic.com**) and tell you about your privacy rights and how the law protects you.**2. Who We Are (Data Controller)**
OTmatic BV is the controller and responsible for your personal data.**Contact Details:**
*   **Full name of legal entity:** OTmatic BV
*   **Email address:** info@otmatic.com
*   **Postal address:** Industrieweg 3, 3190 Boortmeerbeek, Belgium
*   **Company Number / VAT:** BE.1026.115.884**3. The Data We Collect About You**
Personal data, or personal information, means any information about an individual from which that person can be identified. We may collect, use, store, and transfer different kinds of personal data about you which we have grouped together follows:*   **Identity Data:** includes first name, last name, username or similar identifier.
*   **Contact Data:** includes billing address, delivery address, email address, and telephone numbers.
*   **Technical Data:** includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
*   **Usage Data:** includes information about how you use our website, products, and services.
*   **Marketing and Communications Data:** includes your preferences in receiving marketing from us and your communication preferences.**4. How We Use Your Personal Data**
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:*   **Performance of a Contract:** Where we need to perform the contract we are about to enter into or have entered into with you (e.g., fulfilling an order).
*   **Legitimate Interest:** Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
*   **Legal Obligation:** Where we need to comply with a legal obligation (e.g., tax reporting).
*   **Consent:** Generally, we do not rely on consent as a legal basis for processing your personal data although we will get your consent before sending third-party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.**5. Data Retention**
We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements.**6. Data Security**
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know.**7. Your Legal Rights**
Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to:*   **Request access** to your personal data (commonly known as a "data subject access request").
*   **Request correction** of the personal data that we hold about you.
*   **Request erasure** of your personal data (the "right to be forgotten").
*   **Object to processing** of your personal data.
*   **Request restriction of processing** of your personal data.
*   **Request the transfer** of your personal data to you or to a third party.
*   **Withdraw consent at any time** where we are relying on consent to process your personal data.If you wish to exercise any of the rights set out above, please contact us at **info@otmatic.com**.**8. Third-Party Links**
This website may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.**9. Complaints**
You have the right to make a complaint at any time to the Belgian Data Protection Authority (GBA/APD), the supervisory authority for data protection issues in Belgium. We would, however, appreciate the chance to deal with your concerns before you approach the authority, so please contact us in the first instance.**Gegevensbeschermingsautoriteit / Autorité de protection des données**
Drukpersstraat 35, 1000 Brussels
https://www.gegevensbeschermingsautoriteit.be